Smartphone Tips for Business Owners; How To Get Things Going

If you own a business, particularly in these tough times you have to be up to date with technology and as you’re on the go you’re going to be using a smartphone to perform your tasks. We cover phone concepts and designs ever since 2008 and we’ve spotted a few trends that may be required for entrepreneurship. We have them listed below.

1. Use a stylus

Using a device like the Samsung Galaxy Note 20 Ultra or the newer S22 Ultra is solid gold these days. Jotting down stuff, even on the lockscreen, making lists and signing PDFs on the go are regular activities for business owners. There’s also handwriting recognition, so you don’t have to stress about your handwriting. You can also use the stylus to navigate in the interface and trigger screenshots. No worries about battery life, it charges right after it’s placed in its slot.

Nowadays the Samsung Galaxy S22 Ultra offers a stylus latency as low as 2.8 ms, mimicking the real pen on paper experience. Motorola Edge 30 Pro also supports a stylus, even though that’s a bit harder to find. LG also used to produce a Stylus series phone, but they gave that up. Apple Pencil is also a solid option, if you’re using an iPad Pro, or even the brand new iPad Air 5. Those are more catered towards creatives rather than business owners.

There’s also the Samsung Galaxy Tab series tablets, with a magnetic area at the back, where the S-Pen stylus can hook up and charge. Latency has dropped a lot over the past years and we even have features like real time Google Translate by hovering the pen over a word. 

2. Take care of security

Be it Apple’s closed ecosystem or Samsung Knox, you need to cover your bases. It’s a good idea to create a secure folder for work files or even a separate profile for Work and Personal Life. People have contracts on their phones, blueprints, logistics files and more, which definitely have to be kept under lock and key. We advise you to use two factor authentication, face unlock, a secure PIN beyond “1234” and always have a backup ready.

3. Don’t be afraid of “Desktop Mode” on phones

There are two options in this department: Samsung DeX, available wirelessly since Note 20 Ultra and Motorola’s Ready For. Samsung offers DeX now via wireless connection to a TV set or monitor via Miracast. You’ll trigger a desktop environment, connect a mouse and keyboard and perform your tasks in a Windows-like interface. The Samsung phone becomes a touchpad and the stylus stays in play. Having a larger screen helps you with “the big picture”, more detailed info, a clearer view of big tables and PowerPoint slides.

Motorola has Ready For, which was available only via HDMI to USB-C cables, but now it’s also available wirelessly. You just connect the Motorola Edge 30 Pro to a monitor or TV via wireless and you have a few modes available: mirroring, desktop mode, video calls, gaming. You can connect a mouse and keyboard to the phone and have them interact with the monitor, while triggering a Windows-like experience, with a taskbar, start menu, resizable windows and more. There’s no lag and syncing is instant. The phone becomes a touchpad and you can also connect the phone to the PC to use it as a webcam, vital for high end video calls during the pandemic.

4. Use the cloud for collaboration

Don’t be afraid of the cloud: use Microsoft 365, Google Drive/Docs, iCloud and more, to sync and backup your files, particularly the Office ones. You’ll be able to co-sign and co-write documents with your coworkers, fill out Excel files with needed numbers and items, plus prepare a PowerPoint presentation on the go, on your smartphone. If you own a Huawei phone you can even do Multi Screen Collaboration and touch a certain area of a Huawei MateBook to mirror everything available on your smartphone screen.

You’ll sync your Office files in an instant.

5. Use remote desktop apps and productivity tools

Even though you’re far from the PC and always on the go, you can connect to the PC via a remote desktop app, like LogMeIn, PC Remote, TeamViewer, VNC Viewer, Chrome Remote Desktop and more. You can also use the collaboration tool Slack and Trello to keep tasks organized and employees associated with tasks, plus check their progress. You can use color coding to properly select tasks, create channels in Slack dedicated to certain projects or activities and tag people with “@” to communicate. Slack can also be used for messaging and both it and Trello can integrate Dropbox, Google Drive, Calendar and more apps. One employee who is taking part in an event can signal that with a special icon in Slack, once the Google Calendar is synced to it.

Video calls are also a big deal these days, via Zoom, Skype, Microsoft Teams, FaceTime. There’s no need to worry about a messy background. There’s virtual backgrounds, background blur and even features that keep you always centered. 

Conclusion

We’re always on the go, especially now that the pandemic has slowed down. Doing business on mobile, being a business owner who coordinates business via mobile is vital. But you’re not on your own. You have the software, the accessories, the stylus and keyboards, the desktop modes and collab apps. It’s easy to feel lost in this variety, but at the end of the way, about 10 core apps are the same ones that all entrepreneurs use. We’re talking about Gmail, Office, Dropbox, TeamViewer, Samsung Notes, Slack, Trello, Google Drive, Outlook, Skype/Zoom.

About 
Passionate about design, especially smartphones, gadgets and tablets. Blogging on this site since 2008 and discovering prototypes and trends before bigshot companies sometimes